Virtual board meetings can be a great way to avoid face-to-face meeting. They can be an easy and flexible way for non-profit organizations to interact with their board members and directors. However, the transition from live meetings to virtual meetings could present issues and risks. In order to maintain an effective and productive board meeting, it’s crucial that leaders of nonprofit organizations follow certain guidelines to keep things running smoothly.

Keep the meeting focused on the agenda

When conducting a virtual meeting it’s easy to drift off topic or lose interest in the discussion. It’s essential that participants stay focused on the agenda, and that board members don’t wander off from its contents. It’s also beneficial for organizations to keep a record of their virtual meetings and distribute meeting minutes after each meeting is concluded.

Increase Attendee Engagement

It is crucial that nonprofits keep high levels of engagement with board members when transitioning to a virtual meeting format. Meetings can be awkward and stressful when attendees are unable to connect on an online platform. To prevent this, it’s important that the chairman of the board set the right tone and ambience for every meeting and establish rules for participation and communication.

The dreaded “zoom fatigue” is among the biggest issues when it concerns virtual meetings. Meetings that are too long can cause participants to feel exhausted and disconnected from each other. Presenters should talk about their videos and slides prior the virtual meeting starts to keep attendees entertained. They should also encourage participants to take a short break between each session.

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