Board meetings should be engaging, productive and educational. Board members bring a wide range of experience and expertise to your organization that can aid in its success. Board members are also charged with the company’s finances, reputation and future plans. It is important to maintain contact with them beyond board meetings, via phone calls, private meals and managerial meetings.

Ensure board materials are available to all directors well in advance of the meeting. This will allow time for the board to read and prepare for discussions. Avoid causing confusion for the board by presenting lengthy proposals or controversial topics that they were not prepared for. Also be sure to not discuss these topics at the beginning of the meeting because the board may be unprepared for the level of discussion required.

Create a clearly defined agenda, and include the estimates of meeting times. This will help the board organize its time and encourage active participation. It is essential to clearly delegate one person either the secretary or a board member, to take detailed minutes of the meeting. This will avoid headaches and miscommunications later.

Some officers like to start the meeting with a triumphant story to energize the board. This can be a fantastic morale booster and prove that the board’s decisions can make a difference in the lives of employees, customers or other stakeholders. Positive results can help focus your board on the https://boardroomtips.info/top-board-meeting-apps-for-ios-and-android/ future.